Handbook

 

First grade math students created a circuit today that helped light Rudolph’s nose.

 

4th grade students enjoyed Skyping to learn about how to code.

ROBERT E. LEE ELEMENTARY
2018-2019

This handbook is a valuable source of information for your family.  Please take time to read and discuss it with your child.  The student planner is designed to assist students with their study skills.  It allows them to record and organize daily and long-term assignments.  We hope that it will be a useful reference for you throughout the year.
At Robert E. Lee Elementary, we welcome and value parent participation and support.  Please let us know how we can assist your family as we work together to “Reach for Success” each day.
 

ROBERT E. LEE SONG

Here we stand at Robert E. Lee
Proud, tall and true
Cheering on like Mighty Leo
For the great gold and blue
Rising to the challenge as we’re
Part of a team
Our best is our goal
Onward, upward forward we move
Success in all we do

MASCOT

“Lions”

MOTTO

“Reaching for Success”
 


 

Robert E Lee Elementary
Mission Statement

The mission of Robert E. Lee Elementary is to provide a safe, caring and positive environment with diverse academic experiences that will enable students to achieve their full potential.

PTO Officers

President:  Kristen Nichols
Vice-Presendent:  Ginger Ennis
Secretary:  Jacqueline Ites
Treasurer:  Amy Hopf

Absences

ABSENCES

Student success in school is directly tied to attendance.  Please help your child develop a commitment to arrive on time and have excellent attendance.   Children arriving at school after 8:00 a.m. must be signed in the office by a parent/guardian stating a reason for the tardiness.

Schools are required to maintain records of all student absences, including any reasons for the absences or tardiness. For an absence to be excused, a parent must call the school office at 454-2637 or send a note to school (within three days of the absence) stating an excusable reason for the absence.  The principal has the authority to excuse a student who is absent under the following conditions as designated in the policies of the Tullahoma City Schools Board of Education: 

  • Extreme weather conditions
  • Child’s personal illness
  • Illness in the family requiring temporary help from the child
  • Death in the family
  • Religious holidays regularly observed by persons of their faith
  • Circumstances which in the judgment of the principal create emergencies over which the student has no control.

Any absence is unexcused if the school is not notified of the absence or if the reason does not fit into one of the conditions stated above.  After five days of excused absences cumulative during the school year, a doctor’s statement will be required for an excused absence. Beginning in 1994, the principal of the school is now required to notify the Director of Schools when any student is absent without an excuse for a total of five (5) cumulative school days. 

Upon notification to the teacher by parent or guardian, make up work may be picked up at 3:00 p.m. in the office.  If a student is traveling, no assignments will be provided by teachers prior to the trip.   However, homework assignments are posted daily on classroom websites.

 If a student’s illness requires an extended time away from school, homebound instruction may be provided.  In general, a student shall be absent longer than ten consecutive days for homebound instruction to be initiated.  Homebound forms are in the office of the Attendance Supervisor.  The Attendance Supervisor’s approval is required prior to homebound services being provided.

 According to TCS policies, recognition of perfect attendance is based on absolute perfect attendance.  Absolute perfect attendance includes no tardies, no absences, and no early checkouts.  There will be no exceptions.

Accident and Emergency Information

ACCIDENT AND EMERGENCY INFORMATION

In the event of a serious accident or illness at school, parents will be called.  If we are unable to reach you, we will the call emergency contacts listed for your child.  Please keep your emergency numbers up to date.

Arrival/Dismissal

ARRIVAL/DISMISSAL

SUPERVISION IS NOT PROVIDED FOR STUDENTS ON SCHOOL GROUNDS BEFORE 7:15 a.m. or after 3:30 p.m. (1:30 on Wednesday) unless the student is involved in a teacher supervised club or tutoring.  Students may be dropped off each morning at the Layne Street and Mac’s Lane entrances.  Students arriving at school between 7:15 a.m. and 7:45 a.m. should be dropped off at the front entrance and go directly to the cafeteria. The Mac’s Lane door opens at 7:45 each morning.  Students arriving after 7:45 a.m. should go directly to their classrooms.  The school day begins promptly at 8:00 a.m.  All visitors must report to the office through the Layne Street entrance.  Dismissal is at 3:00 p.m. each day and at 1:00 p.m. on Wednesday.  Students who are not picked up by 3:30 p.m. each day (1:30 p.m. on Wednesday) will be sent to Kool Kids and parents will be expected to pay for this service. 

Students who walk home from school each day will be escorted from the building with a staff member. Students will leave from the door that is closest to the direction they will walk home (Mac’s Lane or Layne Street door). A walker is expected to walk directly home.  Only students who walk home from school are allowed to leave at 2:55.  If your child is taken home in a car, he/she is not a walker.

 Students who ride home in cars are dismissed at three locations. 

  • Kindergarten dismissal is on the side entrance off of Mac’s Lane/Manor St. When picking up a kindergarten child, you will enter the side of the building off of Mac’s Lane/ Manor Street and stop at the first sign that says “Stop, Kindergarten Pick-up Begins Here”. Please help us by pulling up to sign, when possible.
  • CDC pickup is on the side of the building.  You will enter off of the Mac’s Lane/Manor Street entrance and drive to the second sign that says “Stop, Reserved Pick-up.”
  • First and second grade pick-up is at the back of the school.  You will enter the circle in a single file line and stop where the sidewalk ends. Teachers will load students from the sidewalk.  If you park to walk and pick up your child, you must park in a lined space.  Please no parking on the grass.
  • Third, Fourth and fifth grade student pick-up is at the Layne Street entrance.  You will enter off of Layne Street in a single file line by the curb to pick up students.  Students are not allowed to walk to a parent who is parked in a car.
  • A student may be picked up at the dismissal location of a sibling or carpool.
  • Students carpooling at dismissal time should report to the exit of the youngest student in the group.
  • Parents should remain in their vehicles during afternoon pickup and refrain from walking up to the dismissal area unless there is an emergency requiring immediate attention.  This will help ensure a safe, efficient dismissal process each day.

Bring Your Own Device (BYOD) Policy

BRING-YOUR-OWN-DEVICE (BYOD) Policy

 Information regarding all computer use, BYOD, and chromebook policies will be accessible as a bookmark on student issued Chromebooks and on  our school website at www.tcsedu.net.  A printed copy is available upon request.

Cancellation of School

CANCELLATION OF SCHOOL

School may be cancelled under extraordinary circumstances such as extreme weather, equipment failure, or public crisis.  Every practical means is used to notify parents of an impending cancellation, including radio, TV, and newspapers.  Tullahoma City Schools uses an automated phone system to notify parents of important information.  A correct and current phone number is needed for this service. Parents should watch local and Nashville TV or listen to AM 1610.  Announcements of school closings will be made as early as possible.  Make sure that the school cancellation is for Tullahoma City Schools, not Coffee County.

Cafeteria Guidelines

CAFETERIA GUIDELINES

Breakfast Serving Hours    7:15 a.m. – 7:45 a.m.

We hope you will encourage your child to eat a hot lunch with us. Breakfast is available to all students at $1.25.  Lunch will be $2.00 for the 2018-19 school year.  You may send money in if your child would like to buy additional items.  The money should be sent to school in an envelope with your child’s name and the name of their teacher marked clearly.  If you do not wish for extra items (ice cream, snacks, extra milk, etc.) to be charged to your child’s account, please notify the cafeteria manager, Mrs. Cindy Walton.  Charges may be made to a child’s account in emergency situations only.  The cafeteria manager will send charge notes home on Thursday with Weekly Reports.

In order to maintain a safe and enjoyable cafeteria, the following guidelines apply to all students:

  1. Students will quietly stand in the lunch line.
  2. Students will keep their hands, feet and objects to themselves.
  3. Students will walk in the cafeteria and use quiet voices.
  4. Students will raise their hands to get help.
  5. Everyone will treat others with dignity and respect.

Students should sit down as the assistants give them directions.  Fill one side of the table and then the other.  Students may talk quietly while they eat unless directed to do otherwise by an adult.  If a student needs something, the assistant will come to them.  Students should get everything they need  as they come through the lunch line.  If a child forgets something, they should raise their hand and a supervisor will assist them. 

Visitors at Lunch:  Parents and/or visitors with parent permission may eat lunch with the students.  However, in order for our cafeteria staff to prepare for your visit, please notify your child’s teacher or the cafeteria on the morning you plan to eat with us.  When visiting for lunch, parents will sign in at the office and wait in the rotunda until their child comes to get them. Adult meals may not be deducted from your child’s account.   COMMERCIAL RESTAURANT FOOD OR CARBONATED BEVERAGES ARE NOT ALLOWED IN THE CAFETERIA.  Visitors must check in at the office, obtain a visitor badge, and wait in the lobby until your child’s class reaches the cafeteria.  When a student has an adult visitor, he/she may invite one friend to join them  for lunch. 

Why does a student need to take certain foods when going through the lunch line?

Tullahoma City Schools participate in the National School Lunch and Breakfast Programs and receive some reimbursement for the meals served.  According to the Federal Guidelines, a school lunch must offer 5 meal components:  1 serving of 2 ounces of meat or meat alternate, 1 bread serving, 2 different servings of fruits and/or vegetables (1/2 cup), and 1 cup of milk.  For a plate to count as a meal, the student must take at least three different food items of the required components and may take four or five.  A double serving of one of the items may not count toward meeting the meal requirement.  When a student does not take three, four, or five of the meal component items, in the required amount, the foods must be priced individually.  Ala Carte pricing is more expensive, so we encourage selecting the full meal.  When a student chooses to take more than the permitted serving size, the student must be charged for the extra items.  The National School Breakfast Program requirements are similar to those of the Lunch Program.  However, only four components must be offered and three must be chosen for the plate to be a reimbursable meal.  The serving size for breakfast for the meat or meal alternate is one ounce.

Clubs

CLUBS

Students have an opportunity to participate in various clubs at REL.  Some of these include 4th/5th grade choir, WLEO Newscast, Art Club, Running Club, Energy Team, 4th and 5th grade Math Team, and Student Council.

Curriculum

CURRICULUM

A broad, well-rounded education is offered to each student beginning with sound instruction in the basic skills of reading, handwriting, language, and mathematics.  The student’s knowledge is expanded through instruction in science, social studies, health, music, art, physical skills, use of the library and computers.  The Tennessee Department of Education curriculum standards provide the framework for our classroom instruction.  These standards may be viewed at www.tncore.org

Special services are offered to our students through the resource, speech, and language development programs.

Dress Code

DRESS CODE

Students have a better self-concept if they come to school dressed in clean and comfortable clothes.  Student attire should not be a distraction in the classroom.  Children are expected to wear tennis/athletic shoes for safety reasons (no cleats).  Flip flops are not safe shoes to wear to school.  Some of the items we DO NOT ALLOW students to wear are:

  • Baggy pants
  • Tight fitting or oversized clothing
  • Bare midriffs, halters, strapless or spaghetti strap tops
  • Any item that advertises drugs, alcohol, or tobacco
  • Any item that has obscene or inappropriate slogans
  • Shorts or skirts that are too short
  • Hair dye that is a distraction
  • Face paint
  • Hats

Teachers will determine the appropriateness of the student’s attire and conference with the student.  Parents may be called if necessary to bring a change of clothes.

Early Release From School

EARLY RELEASE FROM SCHOOL

Please schedule all dental or medical appointments after school if at all possible.  Requests for early dismissal for dental or medical appointments will require a note or phone call from a parent or guardian to the office.  For your child’s protection, we require that you sign your child out in the office and wait for them there.  Teachers will not release a student from their room unless instructed to do so by the office.  Your child should also check in at the office upon returning to school, if it is on the same day.  If someone other than a parent or guardian picks up the student for an appointment, that person must be listed on the “release” form, or a note from the parent/guardian giving us permission to release the student to that person is required.

Health and Medication

HEALTH AND MEDICATION

School Board Policy expressly states that school personnel cannot dispense medications to students unless it is a long-term requirement and unless all forms from the doctor are completed and on file at the school.  This includes all types of medications including Aspirin and Tylenol.  Medications must be brought to the school office by the parent or guardian in the original container. 

Tullahoma City Schools presently employs three full time registered nurses.  Every endeavor is made to assist all schools in pertinent health concerns.

Pediculosis:

The policy of Tullahoma Schools is to exclude students with lice/dark nits since pediculosis is a communicable disorder.  When a student is found to have lice/dark nits at school, the parent is notified that the student must be removed from school. The parent will be offered a lice treatment of  Nix to be used for the child.  Once treated, the child may return to school with the parent.  The parent should remain at the school until the child has been checked to confirm the absence of lice/dark nits prior to returning to the classroom.  Parents are strongly encouraged to inspect the child’s hair daily and to remove ALL nits from the hair. Excused absences for pediculosis will be considered on a case by case basis

Homework

HOMEWORK

Homework is expected to be designed to improve learning, to aid in the mastery of skills, to stimulate interest on the part of the student, and to function as a viable extension of class work.  The information for any homework assignment should be clear and specific so that the student can complete the assignment.  Homework should not require the use of reference materials not readily available in most homes, school libraries or the public library.  Homework should require the use of those materials only when the student has had instruction in such use.

Teachers post homework assignments daily on the classroom websites.

The United States Department of Education recommends the following guidelines for the amount of time students should spend on homework each night:

  • Grade 1 – 10-20 minutes
  • Grade 2 – 20-30 minutes
  • Grade 3 – 30-40 minutes
  • Grade 4 – 40-50 minutes
  • Grade 5 – 50-60 minutes

Immunizations

IMMUNIZATIONS

The state laws and the Department of Public Health’s guidelines require that all students be properly immunized, or exempted as allowed by medical or religious reasons before entering school.  The schools are required to collect this immunization record from the parent on the form required by the Department of Health and to keep this information on file in the school.  Failure to properly immunize your child or to provide the required documentation may result in your child’s dismissal from school.

Instructional Supplies

INSTRUCTIONAL SUPPLIES

Each child is expected to furnish the necessary supplies according to their grade level supply lists.

A fee established by the Board of Education for instructional supplies is collected from each child at the beginning of the school year.  This money is used to buy consumable materials to be used in the process of your child’s education.

According to Tennessee Code Annotated, no fee may be required of a child who qualifies for free or reduced lunch, if the family requests that fees be waived.

Lost and Found

LOST AND FOUND

Please mark all clothing (coats, gloves, etc.) with your child’s name.  Each year, we have several articles of nice clothing lost or left at school.  Items are kept for a period of time at the school and periodically displayed for students and parents to see.  Unclaimed items will eventually be donated to charity.

Parent/Teacher Conferences

PARENT / TEACHER CONFERENCES

Parents and teachers are encouraged to conference as needed to discuss the progress or the needs of any given child.  Parent Teacher Conferences will be held twice each year.  Other conferences can be held throughout the year upon parent or teacher request.

Parties

PARTIES

Parties are limited to a party at Christmas, Valentine’s Day, and a treat for Halloween.  Parents are encouraged to recognize birthdays outside of school. However, a small treat (cupcakes or cookies) may be sent to school for a Wow Wednesday snack.  The classroom teacher will schedule Wednesday birthday treats. The teacher will choose the best time for distribution of the treats.  Please do not send flowers or balloons to students at school.  Please do not distribute party invitations at school unless every child in the classroom is invited.

Playground Rules

PLAYGROUND RULES

Whenever students are on the playground, the following rules apply:

  • Slides:  Down only, one at a time, in a seated position
  • Swings:  One person at a time in a seated position.  Swing back and forth only, and stop swing completely before leaving.

Playground Balls:  The teacher will supervise four-square, kickball, volleyball, soccer, and basketball games.

Please emphasize courtesy, consideration, and respect for others.  Fighting is never tolerated.

Pledge

PLEDGE

Robert E. Lee students participate in the pledge to the flag during morning announcements.

Pre-Entrance Testing

PRE-ENTRANCE TESTING

Students who come from schools other than those approved by the Department of Education may be required to complete exams to determine their performance level and/or placement.

PreSchool/Child-Find Program

PRESCHOOL/CHILD-FIND PROGRAM

The Tullahoma City Schools preschool child-find program offers free screening for all preschool children living within the city limits of Tullahoma.  Any child, age 3-5 years old, is eligible for screening.  If you are concerned about your child’s hearing, vision, speech, language, motor, or cognitive development, please contact  Alice Johnson, at 454-2639, for further information or to schedule an appointment.

Positive Lion and Behavior Policy

POSITIVE LION AND BEHAVIOR POLICY

We believe that all students can behave appropriately while at school and emphasize a positive behavior plan.  We will not allow any student to stop a teacher from teaching and/or any student from learning.

General Behavior Policy:

  1. Show respect for all adults, fellow students, the building and its contents.
  2. Walk silently and use appropriate voices while inside the school building.
  3. Bring homework and necessary supplies to school.
  4. Wear appropriate school clothing.
  5. Fights, bullying, or threats will not be tolerated.        

Guidelines:

The following are general classroom rules, rewards, and consequences.

Class Rules:

  1. Follow all directions the first time given.
  2. Keep hands, feet, and other objects to yourself.
  3. Raise your hand and get permission to speak.
  4. Use acceptable school language and actions.
  5. Stay on task.

Consequences:

  1.  Name = warning
  2.  Lose L= walk on track extra 5 minutes
  3.  Lose I = walk on track extra 15 minutes
  4.  Lose O = isolation, teacher call parents
  5.  Lose N =Wed. detention, time determined by teacher; teacher notify parent

If a student reaches step 4 again within the same week, step 5 will be a referral to the principal.  The principal will work with a teacher if necessary to develop a plan of action for repeat offenders.

Severe Clause = Principal referral; bypass regular consequences (i.e. threat or fight).  A threat made by a student is considered a severe consequence.

Positive Recognition:  At Robert E. Lee, we encourage positive behavior and actions.   Positive recognition will encourage students to use appropriate behavior, increase student self-esteem, and provide a safe and productive environment.  Deserving students will receive from their teacher and/or principal praise, awards, special day activities and positive phone calls or notes to parents.  Good behavior will be rewarded with gold slips that will be placed in a box in the office.  Each classroom teacher will recognize students who deserve recognition for following rules during Wow Wednesday each week at 12:30.  Each Friday afternoon, a “gold-slip” drawing will be held with prizes and treats awarded.

Principal’s Discipline Plan:  When a child is sent to the principal for disciplinary consequences, it is regarded as a serious matter.  The principal will keep a copy of the student’s referral form and send a copy home to parents.  The following consequences will apply:

1st Referral:  One, 30 minute detention (7:15 a.m.); parent notification; guidance notification

  • Parents will be sent a copy of the Principal’s Plan to sign.

2nd Referral:  Two, 30 minute detentions; parent notification; guidance notification

  • The teacher and school counselor will develop a Behavior Plan.  At this point, a conference will be held involving all teachers working with the student and principal or guidance counselor.  If the student has an IEP or 504 plan, a follow-up meeting may be convened.

3rd Referral:  One- half day in-school suspension; parent notification

4th Referral:  In school suspension (number of days to be determined by principal); parent notification; guidance notification.

5th Referral:  Out-of-school suspension (number of days to be determined by principal); guidance notification; parent sign-in on return to school.

It is our hope that the home and the school work together for the child's education.  However:

  • If a student refuses to accept a punishment or if a parent refuses to accept the consequences noted above, then the student will be suspended.
  • In cases of extreme misbehavior, steps may be skipped resuming in an automatic Principal’s Referral.  Parents may be called immediately to pick up their child for the remainder of the day or may be suspended from school the following day(s).

Pupil Services

PUPIL SERVICES 
  • Art:  Robert E. Lee students will participate in art every other week.  Students will be exposed to several art techniques, artists, and art periods.  Artwork will be displayed throughout the year; and in our Fall and Spring Art Show. Students in 3rd and 5th grades will have the opportunity to participate in Art Club.
  • C.E.O.:  Tullahoma City Schools and the local business community enjoy a voluntary partnership-in-education called Creating Educational Opportunities, or C.E.O.  The purpose of this partnership is to foster concern for, enrich education, and create a better-educated work force.  Our current partners are: Downtown Lion’s Club, Excel Eye Care,  Tennova Healthcare-Harton, Jacobs Technology, Kazoo Pediatrics, Morning Pointe, Mortgage Connection, Traders National Bank, and Wild About Smiles as well as system wide partners Chick-fil-A and Tullahoma Bowling Lanes
  • Guidance:  A school counselor provides services to students through classroom instruction, small group sessions, and individual sessions.  The counselor is available to consult with parents as necessary.
  • Kool Kids:  Parents who work may need the services of the Tullahoma Kool Kids program, which provides quality child care both before and after school.  Please contact Jamie Shasteen at 454-2593 for further information.
  • Library/Media Center:  The library has a wide variety of books for pleasure reading as well as for research purposes.  The library supports the Accelerated Reading program by providing books in each of the reading levels.  The children are provided library instruction on a scheduled basis and at other times as needed.  The children may check out books for a period of one week; however, there are times allotted each day for extra checkout.  A book that is lost or severely damaged must be paid for.  Fees are not charged for overdue books, but the books have to be returned before a student receives his/her report card.  Computers are available in the media center for individual student and classroom research, Accelerated Reader, and other online activities.
  • Music:  At Robert E. Lee we believe active involvement in singing, playing, and creating music benefits our students.  We offer choir for 4th and 5th grade and both 4th and 5th grade students participate in recorder instruction.  Students participate in school programs throughout the year including C.E.O. and P.T.O. programs.  Our curriculum is based on Tennessee music standards.  
  • Physical Education:  Students at Robert E. Lee participate in physical education class each week.  The program presents many physical activities that are designed to meet the developmental age of the child.  Each student is encouraged to try new experiences in order to develop skills, gain knowledge of games, and to have a better understanding of fair play.  This program is reinforced with outside play on the other days of the week.
  • Leo Lab:  Each classroom has an assigned time period to use the science lab.  We are excited this year to offer Science, Technology Engineering, and Math (STEM) activities that relate to the grade level curriculum as well as careers.

Report Cards

REPORT CARDS

Four times during the year, each child will receive a report card to advise parents of student achievement.  The grades on the report card are based upon the child’s performance at his/her instructional level.

Academic Skills:

  • Kindergarten
    • /- Introduced
    • X- Mastery
  • Grades 1 & 2
    • The report card of each child will be marked by a check in a block labeled as:
      • EM:  Exemplary/Mastery = 93-100%              
      • PC:  Proficient/Consistent = 85- 92%
      • NC:  Not Consistent/Still Needs Practice = 75 -84%
      • EGD:  Experiencing Great Difficulty = 0-69%
  • Grades 3, 4, & 5
    • A = 93 - 100%
    • B = 85 - 92%
    • C = 75 - 84%
    • D = 70 - 74%
    • F = 0 - 69%

An indication of grade level will also be marked in Reading and Math for Grades 1-5. 

Work and behavior habits:

  • Kindergarten
    • S - Indicates performance is satisfactory
    • N - Needs improvement
  • Grades 1 - 5
    • ___ No mark indicates performance is satisfactory.
    • X - Denotes student needs to improve
  • Art, Music, Library, Physical Education, Resource, Language and Speech Therapy, and Title 1
    • Students will receive the following based upon the student’s effort, behavior, and participation.
      • S - Satisfactory
      • N - Needs improvement
      • U – Unsatisfactory

Safety Drills

SAFETY DRILLS

The safety manual at Robert E. Lee contains procedures, plans, and personnel responsible to insure the safety of all students and staff during an emergency. Drills are practiced regularly during the year.  Directions for exiting the school building are posted in each classroom.  Students are expected to exit the building in a safe and orderly manner during all drills.

School Messenger Call System

SCHOOL MESSENGER CALL SYSTEM

Robert E. Lee has a calling system that notifies parents and guardians of up-coming events, school closings, and emergency information.  This system automatically calls the phone numbers that you give the school.  Please be sure that you keep the school updated with current phone numbers, so that you can receive this information.  If you would like to receive our weekly school e-newsletter, you may email Sherry Hensley at sherry.hensley@tcsedu.net.

School Pictures

SCHOOL PICTURES

Class and individual pictures will be made in September followed with make-ups in November.   The photographer will offer you a package of pictures for purchase.

School Visitation

SCHOOL VISITATION

All visitors are required to sign in at the office and receive a visitor badge.  Please contact your child’s teacher for permission prior to visiting the classroom.  Special invitations will be extended to parents on certain occasions for programs and assemblies.  In order to foster independence and responsibility, students will walk unattended to their classrooms each morning.

Snacks

SNACKS

Students may bring a healthy snack to school each day.  Parents will not be asked to supply snacks for the entire classroom.

Staff Qualifications

STAFF QUALIFICATIONS

Parents may request information about qualifications of teachers and paraprofessionals who instruct their child.

Students Entering Kindergarten

STUDENTS ENTERING KINDERGARTEN

The parents of kindergarten students are required to produce prior to their child’s registration a current Immunization Record, a physical within the last twelve months, a Birth Certificate or other proof of birth, proof of residence, and a Social Security number.  Newly enrolled kindergarten children must be five years old no later than August 15th  of the current year.

Technology

TECHNOLOGY

MEDIA ACCESS TO STUDENTS

School administrators shall be authorized to grant permission and set parameters for media access to students in their respective schools. Media representatives shall be required to report to the administration for prior approval before accessing students involved in instructional programs and activities not attended by the general public. The media may interview and photograph students involved in instructional programs and school activities including athletic events, but such media access shall not be unduly disruptive.

Each year parents/guardians shall be given the option to withhold permission for public news media interviews or photographs of their child at school.

Specific parental/guardian permission must be obtained if the story or photograph covers topics of a sensitive nature.

If any student is to be filmed or videotaped and will be identified or a primary subject of the filming or videotaping, prior written consent/release/waiver shall be obtained from the student's parent/guardian.

District employees may release student information to the media only in accordance with applicable provisions of the education records law and Board policies governing directory information and personally identifiable information.

Parents shall be advised of this policy at the time of the student's registration and each fall in the student/parent handbook.

The Internet Safety Policy is available at: www.tcsedu.net under Board Documents.

Telephone

TELEPHONE

Permission must be obtained for student use of the phone during the school day.  Messages to students should be limited to emergency situationsPlease inform your child of after school arrangements prior to school arrival.  The secretary will make every effort to deliver these messages if time permits.

Textbooks

TEXTBOOKS

A variety of books, materials and equipment will be used by teachers to present and support an appropriate instructional program for their students. Tennessee and Tullahoma City Schools join together to furnish textbooks for student use.  Parents are responsible to pay the cost of lost or damaged books.  State law provides that report cards can be held or grades lowered until the cost of the damaged or lost books is paid.

Vandalism

VANDALISM

Any persons willfully damaging Robert E. Lee property will be assessed the total cost of all replacement or repairs and or prosecuted.

Website

WEBSITE

The school website is used to keep parents informed about important events in the school.  Each teacher posts homework assignments on the site daily.  The address is: https://rel.tcsedu.net.

Weekly Report

WEEKLY REPORT

We strive to communicate regularly with parents.  Robert E. Lee students receive weekly progress reports each Thursday.  Please look for these reports, as they will keep you informed on how your child is performing in school.  This provides vital communication between home and school.  Please do your part by reading the report, signing it and returning it to school.  Parents should also check agenda books daily for timely feedback from your child’s teacher.

Policies

It is the policy of Tullahoma City Schools (TCS) not to discriminate on the basis of sex, race, national origin, creed, age or marital status, or disability in its educational programs, activities, or employment policies as required by Title VI and VII of the 1964 Civil Rights Act, Title IX of the 1972 Amendments and Section 504 of the Federal Rehabilitation Act of 1973. The Tullahoma City Schools coordinator for the Title VI, Title VII, Title IX, and Section 504 is Dr. Greg Carter, Director of Personnel. For any questions concerning protected classes under these acts, contact the coordinator at the TCS Administration building, 510 Jackson Street, or phone (931) 454-2600.

Adult and Community Education

ADULT AND COMMUNITY EDUCATION

The Adult and Community Education program at the Adult Learning Center is an opportunity for adults to develop and improve their basic knowledge and skills in reading, writing, and math.  The members of the Center’s staff help their students learn to read, learn English as a Second Language, and prepare for the GED.

Gifted Services: Policy 4.202

GIFTED SERVICES
Policy 4.202

Special services may be required to meet the unique needs of gifted children.  Anyone, including the parents, guardian, or community professional may refer a student for screening and possible evaluation to determine eligibility for gifted services.

A screening team of educational professionals considers screening information, previous evaluations, and teacher/parent input to determine if a comprehensive evaluation is needed.  The team’s decision is based on multiple data sources. An assessment team will determine the types of assessment needed.  All procedural safeguards are followed to ensure evaluation procedures are non-discriminatory.

If you suspect your child’s intellectual abilities and potential for achievement are so outstanding that special provisions are required to meet his/her educational needs, please contact the guidance counselor in the school your child attends to request screening and a possible evaluation.

Homeless Services: Policy 6.503

HOMELESS SERVICES
Policy 6.503

A homeless student shall have equal access to the same free, appropriate public education as provided to other children and youths.  Homelessness alone is not a sufficient reason to separate students from the mainstream school environment.  The director of schools shall develop procedures to ensure that homeless students are recognized (administratively) and that the appropriate and available services are provided for these students.  Contact Mrs. Susan Fanning at 931-454-2600 if you have questions about homeless services.

Immunizations: Policy 6.402

IMMUNIZATIONS    
Policy 6.402

No students entering school, including those entering kindergarten or first grade, those from out-of-state and those from nonpublic schools, will be permitted to enroll (or attend) without proof of immunization, as determined by the Commissioner of Public Health.  It is the responsibility of the parents or guardians to have their children immunized and to provide such proof to the principal of the school which the student is to attend. Exceptions, in the absence of an epidemic or immediate threat thereof, will be granted to any child whose parent or guardian shall file with school authorities a signed, written statement that such measures conflict with his/her religious tenets and practices; or due to medical reasons if such child has a written statement from his/her doctor excusing him from such immunization.  Proof of exceptions will be in writing and filed in the same manner as other immunization records.

Limited English Proficiency Students: Policy 4.207

LIMITED ENGLISH PROFICIENCY STUDENTS 
Policy 4.207

Title IV of the Civil Rights Act of 1965 provides that no student may be discriminated against on the basis of national origin.  Students who do not have English as their native language may be tested to see if they qualify for special services from a Limited English Proficiency program.  All students are asked to complete a survey to determine if there is a need for ESL services.  Any parent who has a student, or who knows another family, who may qualify for these services should contact the principal of the school.

Notification of Rights Under FERPA For Elementary Secondary Schools

NOTIFICATION OF RIGHTS UNDER FERPA FOR ELEMENTARY SECONDARY SCHOOLS

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records.  These rights are:

  • The right to inspect and review the student's education records within 45 days after the day the school receives a request for access.

Parents or eligible students should submit to the school principal a written request that identifies the records they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  • The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the school to amend a record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as  an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. 

  • The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA.  The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202

Section 504: Policy 1.802

SECTION 504
Policy 1.802

In compliance with state and federal law, Tullahoma City Schools will provide to each protected student with a disability without discrimination or cost to the student or family, those related aids, services, or accommodations which are needed to provide equal opportunity to participate in and obtain the benefits of the school program and extracurricular activities to the extent appropriate to the student’s abilities.  In order to qualify as a protected student with a disability, the child must be of school age with a physical or mental disability that substantially limits a life function.  The Board is committed to maintaining equitable employment/educational practices, services, programs and activities that are accessible and usable by qualified individuals with disabilities.

These services and protections for “protected students who are disabled” are distinct from those applicable to all eligible or exceptional students enrolled or seeking enrollment in special education programs.

DEFINITION
Section 504 of the Rehabilitation Act of 1973 provides that: No otherwise qualified individual with handicaps in the United States...solely by reason of his/her handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

Title II of the Americans with Disabilities Act, 1990 provides that : No otherwise qualified individual with a disability shall be discriminated against in regard to job application procedures, the hiring, advancement, or discharge of employees, employee compensation, job training and other terms, conditions and privileges of employment.

COORDINATOR
The Board designates the Director of Personnel to coordinate its efforts to comply with and carry out its responsibilities under the Americans with Disabilities Act (ADA) and Section 504, including any investigation of any complaint alleging non-compliance with the Acts or alleging any actions that would be prohibited by the Acts.

NOTICE
The Board designates Dr. Greg Carter as the ADA/Section 504 coordinator.  510 South Jackson Street, Tullahoma, TN 37388.  (9310 454-2600.  Methods of initial and continuing notification may include the posting of notices, publication in newspapers and student and employee handbooks and distribution of memoranda or other written communications.

COMPLAINT PROCEDURE
The coordinator will hear ADA/Section 504 complaints. Complaints shall be submitted orally or in writing to the coordinator who will endeavor to accomplish prompt and equitable resolution of complaints alleging any action that would be prohibited by the ADA/Section 504. The coordinator will respond to all complaints within twenty (20) days with a written response as well as information on further grievance procedures that may be followed if the complaining party is not satisfied with the coordinator's proposed resolution.

Special Education Programs and Services: Policy 4.202

SPECIAL EDUCATION PROGRAMS AND SERVICES    

Policy 4.202

Special Education programs and related services are available to all Tullahoma City School students who have been identified as meeting Federal and State eligibility criteria and for which IEP-Teams have determined the student’s needs cannot be met in the regular program without Special Education intervention. Special Education services are provided at no cost to parents and are designed to meet the unique needs of the student.  Referral for evaluations for Special Education services are frequently initiated by school staff, but also may be initiated by parents.

Parents who suspect their child requires an evaluation to determine eligibility for Special Education services, should contact either the Special Education teacher in the student’s home school or Dr. Tammy Hatfield, Special Education Director, at the Exceptional Children’s Center, 301 West Decherd Street, Tullahoma, Tennessee 37388 (931) 454-2639.

Student Discrimination, Harassment, Bullying, Cyber-Bullying, and Intimidation: Policy 6.304

STUDENT DISCRIMINATION, HARASSMENT, BULLYING,
CYBER-BULLYING AND INTIMIDATION
Policy 6.304

The Tullahoma City Board of Education has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination, harassment, hazing or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited. This policy shall be disseminated annually to all school staff, students, and parents. This policy shall cover employees, employees' behaviors, students and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop. If the act takes place off school property or outside of a school-sponsored activity, this policy is in effect if the conduct is directed specifically at a student or students and has the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the education environment or learning process. Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of discrimination/harassment.

DEFINITIONS
Bullying/Intimidation/Harassment - An act that substantially interferes with a student’s educational benefits, opportunities, or performance, and the act has the effect of:

  • Physically harming a student or damaging a student’s property;
  • Knowingly placing a student or students in reasonable fear of physical harm to the student or damage to the student’s property;
  • Causing emotional distress to a student or students; or
  • Creating a hostile educational environment.

Bullying, intimidation, or harassment may also be unwelcome conduct based on a protected class (race, nationality, origin, color, gender, age, disability, religion) that is severe, pervasive, or persistent and creates a hostile environment.

Cyber-bullying - A form of bullying undertaken through the use of electronic devices. Electronic devices include, but are not limited to, telephones, cellular phones or other wireless telecommunication devices, text messaging, emails, social networking sites, instant messaging, videos, web sites or fake profiles.

Hazing - An intentional or reckless act by a student or group of students that is directed against any other student(s) that endangers the mental or physical health or safety of the student(s) or that induces or coerces a student to endanger his/her mental or physical health or safety. Coaches and other employees of the school district shall not encourage, permit, condone or tolerate hazing activities.  “Hazing” does not include customary athletic events or similar contest or competitions and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization.

COMPLAINTS AND INVESTIGATIONS
Alleged victims of the above-referenced offenses shall report these incidents immediately to a teacher, counselor or building administrator.  All school employees are required to report alleged violations of this policy to the principal/designee. All other members of the school community, including students, parents, volunteers, and visitors, are encouraged to report any act that may be a violation of this policy.

While reports may be made anonymously, an individual's need for confidentiality must be balanced with obligations to cooperate with police investigations or legal proceedings, to provide due process to the accused, to conduct a thorough investigation or to take necessary actions to resolve a complaint, and the identity of parties and witnesses may be disclosed in appropriate circumstances to individuals with a need to know.

The principal/designee at each school shall be responsible for investigating and resolving complaints. The principal/designee is responsible for determining whether an alleged act constitutes a violation of this policy, and such act shall be held to violate this policy when it meets one of the following conditions:

  • It places the student in reasonable fear or harm for the student’s person or property;
  • It has a substantially detrimental effect on the student’s physical or mental health;
  • It has the effect of substantially interfering with the student’s academic performance; or
  • It has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by a school.

Upon the determination of a violation, the principal/designee shall conduct a prompt, thorough, and complete investigation of each alleged incident. Within the parameters of the federal Family Educational Rights and Privacy Act (FERPA) at 20 U.S.C. § 1232g, a written report on the investigation will be delivered to the parents of the complainant, parents of the accused students and to the Director of Schools.

RESPONSE AND PREVENTION
School administrators shall consider the nature and circumstances of the incident, the age of the violator, the degree of harm, previous incidences or patterns of behavior, or any other factors, as appropriate to properly respond to each situation.

A substantiated charge against an employee shall result in disciplinary action up to and including termination. A substantiated charge against a student may result in corrective or disciplinary action up to and including suspension. An employee disciplined for violation of this policy may appeal the decision by contacting the Federal Rights Coordinator of the Director of Personnel. Any student disciplined for violation of this policy may appeal the decision in accordance with disciplinary policies and procedures.

REPORTS
When a complaint is filed alleging a violation of this policy where there is physical harm or the threat of physical harm to a student or a student's property, the principal/designee of each middle school, junior high school, or high school shall report the findings and any disciplinary actions taken to the director of schools and the chair of the board of education. By July 1 of each year, the director of schools/designee shall prepare a report of all of the bullying cases brought to the attention of school officials during the prior academic year. The report shall also indicate how the cases were resolved and/or the reasons they are still pending. This report shall be presented to the board of education at its regular July meeting, and it shall be submitted to the state department of education by August 1. The director of schools shall develop forms and procedures to ensure compliance with the requirements of this policy and TCA 49-6-1016.

RETALIATION AND FALSE ACCUSATIONS
Retaliation against any person who reports or assists in any investigation of an act alleged in this policy is prohibited. The consequences and appropriate remedial action for a person who engages in retaliation shall be determined by the administrator after consideration of the nature, severity, and circumstances of the act. False accusations accusing another person of having committed an act prohibited under this policy are prohibited. The consequences and appropriate remedial action for a person found to have falsely accused another may range from positive behavioral interventions up to and including suspension and expulsion.

Weapons & Dangerous Instruments - Zero Tolerance: Policy 6.309

WEAPONS & DANGEROUS INSTRUMENTS – ZERO TOLERANCE
Policy 6.309

Students shall not possess, handle, transmit, use or attempt to use any dangerous weapon in school buildings or on school grounds at any time, or in school vehicles and/or buses or off the school grounds at a school-sponsored activity, function or event.1

Dangerous weapons for the purposes of this policy shall include, but are not limited to a firearm or anything manifestly designed, made or adapted for the purpose of inflicting death or serious bodily injury or anything that in the manner of its use or intended use is capable of causing death or serious bodily injury.  Violators of this section shall be subject to suspension and/or expulsion from school.

Firearms (as defined in 18 U.S.C. § 921) In accordance with state law, any student who brings or possess a firearm on school property shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.

DRUGS
In accordance with state law, any student who unlawfully possesses any drug including any controlled substance or legend drug shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.

ASSAULT
In accordance with state law, any student who commits aggravated assault as defined in § 39-13-102 upon any teacher, principal administrator, any other employee of the school or school resource officer shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.

ELECTRONIC THREATS
In accordance with state law, any student who transmits by an electronic device any communication containing a credible threat to cause bodily injury or death to another student or school employee and the transmission of such threat creates actual disruptive activity at the school that requires administrative intervention shall be expelled for a period of not less than one (1) calendar year. The director of schools shall have the authority to modify this expulsion requirement on a case-by-case basis.

NOTIFICATION
When it is determined that a student has violated this policy, the principal of the school shall notify the student’s parent or guardian and the criminal justice or juvenile delinquency system as required by law.

Unsafe School Choice: Tennessee State Board of Education Policy 4.202

UNSAFE SCHOOL CHOICE  
Tennessee State Board of Education Policy 4.202

Tullahoma City Schools shall provide any student who attends a persistently dangerous school (as defined by State Board of Education guidelines) or any student who has been the victim of a violent crime (as defined by State Board of Education guidelines) while at school, will be provided the opportunity to attend a safe school.  Parents of students who meet the criteria under this rule will be notified by the home school of the opportunity for the student to change schools.