ROBERT E. LEE ELEMENTARY
This handbook is a valuable source of information for your family. Please take time to read and discuss it with your child. The student planner is designed to assist students with their study skills. It allows them to record and organize daily and long-term assignments. We hope that it will be a useful reference for you throughout the year.
At Robert E. Lee Elementary, we welcome and value parent participation and support. Please let us know how we can assist your family as we work together to “Reach for Success” each day.
ROBERT E. LEE SONG
Here we stand at Robert E. Lee
Proud, tall and true
Cheering on like Mighty Leo
For the great gold and blue
Rising to the challenge as we’re
Part of a team
Our best is our goal
Onward, upward forward we move
Success in all we do
“Reaching for Success”
Robert E Lee Elementary
The mission of Robert E. Lee Elementary is to provide a safe, caring and positive environment with diverse academic experiences that will enable students to achieve their full potential.
- PTO Officers
- Accident and Emergency Information
- Bring Your Own Device (BYOD) Policy
- Cancellation of School
- Cafeteria Guidelines
- Dress Code
- Early Release From School
- Health and Medication
- Instructional Supplies
- Lost and Found
- Parent/Teacher Conferences
- Playground Rules
- Pre-Entrance Testing
- PreSchool/Child-Find Program
- Positive Lion and Behavior Policy
- Pupil Services
- Report Cards
- Safety Drills
- School Messenger Call System
- School Picture Day
- School Visitation
- Staff Qualifications
- Student Media Access Opt-Out/Student Privacy Information
- Students Entering Kindergarten
- Weekly Report
Student success in school is directly tied to attendance. Please help your child develop a commitment to arrive on time and have excellent attendance. Children arriving at school after 8:00 a.m. must be signed in the office by a parent/guardian stating a reason for the tardiness.
Schools are required to maintain records of all student absences, including any reasons for the absences or tardiness. For an absence to be excused, a parent must call the school office at 454-2637 or send a note to school (within three days of the absence) stating an excusable reason for the absence. The principal has the authority to excuse a student who is absent under the following conditions as designated in the policies of the Tullahoma City Schools Board of Education:
- Extreme weather conditions
- Child’s personal illness
- Illness in the family requiring temporary help from the child
- Death in the family
- Religious holidays regularly observed by persons of their faith
- Circumstances which in the judgment of the principal create emergencies over which the student has no control.
Any absence is unexcused if the school is not notified of the absence or if the reason does not fit into one of the conditions stated above. After five days of excused absences cumulative during the school year, a doctor’s statement will be required for an excused absence. Beginning in 1994, the principal of the school is now required to notify the Director of Schools when any student is absent without an excuse for a total of five (5) cumulative school days.
Upon notification to the teacher by parent or guardian, make up work may be picked up at 3:00 p.m. in the office. If a student is traveling, no assignments will be provided by teachers prior to the trip. However, homework assignments are posted daily on classroom websites.
If a student’s illness requires an extended time away from school, homebound instruction may be provided. In general, a student shall be absent longer than ten consecutive days for homebound instruction to be initiated. Homebound forms are in the office of the Attendance Supervisor. The Attendance Supervisor’s approval is required prior to homebound services being provided.
According to TCS policies, recognition of perfect attendance is based on absolute perfect attendance. Absolute perfect attendance includes no tardies, no absences, and no early checkouts. There will be no exceptions.
SUPERVISION IS NOT PROVIDED FOR STUDENTS ON SCHOOL GROUNDS BEFORE 7:15 a.m. or after 3:30 p.m. (1:30 on Wednesday) unless the student is involved in a teacher supervised club or tutoring. Students may be dropped off each morning at the Layne Street and Mac’s Lane entrances. Students arriving at school between 7:15 a.m. and 7:45 a.m. should be dropped off at the front entrance and go directly to the cafeteria. The Mac’s Lane door opens at 7:45 each morning. Students arriving after 7:45 a.m. should go directly to their classrooms. The school day begins promptly at 8:00 a.m. All visitors must report to the office through the Layne Street entrance. Dismissal is at 3:00 p.m. each day and at 1:00 p.m. on Wednesday. Students who are not picked up by 3:30 p.m. each day (1:30 p.m. on Wednesday) will be sent to Kool Kids and parents will be expected to pay for this service.
Students who walk home from school each day will be escorted from the building with a staff member. Students will leave from the door that is closest to the direction they will walk home (Mac’s Lane or Layne Street door). A walker is expected to walk directly home. Only students who walk home from school are allowed to leave at 2:55. If your child is taken home in a car, he/she is not a walker.
Students who ride home in cars are dismissed at three locations.
- Kindergarten dismissal is on the side entrance off of Mac’s Lane/Manor St. When picking up a kindergarten child, you will enter the side of the building off of Mac’s Lane/ Manor Street and stop at the first sign that says “Stop, Kindergarten Pick-up Begins Here”. Please help us by pulling up to sign, when possible.
- CDC pickup is on the side of the building. You will enter off of the Mac’s Lane/Manor Street entrance and drive to the second sign that says “Stop, Reserved Pick-up.”
- First and second grade pick-up is at the back of the school. You will enter the circle in a single file line and stop where the sidewalk ends. Teachers will load students from the sidewalk. If you park to walk and pick up your child, you must park in a lined space. Please no parking on the grass.
- Third, Fourth and fifth grade student pick-up is at the Layne Street entrance. You will enter off of Layne Street in a single file line by the curb to pick up students. Students are not allowed to walk to a parent who is parked in a car.
- A student may be picked up at the dismissal location of a sibling or carpool.
- Students carpooling at dismissal time should report to the exit of the youngest student in the group.
- Parents should remain in their vehicles during afternoon pickup and refrain from walking up to the dismissal area unless there is an emergency requiring immediate attention. This will help ensure a safe, efficient dismissal process each day.
BRING-YOUR-OWN-DEVICE (BYOD) Policy
Information regarding all computer use, BYOD, and chromebook policies will be accessible as a bookmark on student issued Chromebooks and on our school website at www.tcsedu.net. A printed copy is available upon request.
CANCELLATION OF SCHOOL
School may be cancelled under extraordinary circumstances such as extreme weather, equipment failure, or public crisis. Every practical means is used to notify parents of an impending cancellation, including radio, TV, and newspapers. Tullahoma City Schools uses an automated phone system to notify parents of important information. A correct and current phone number is needed for this service. Parents should watch local and Nashville TV or listen to AM 1610. Announcements of school closings will be made as early as possible. Make sure that the school cancellation is for Tullahoma City Schools, not Coffee County.
Breakfast Serving Hours 7:15 a.m. – 7:45 a.m.
We hope you will encourage your child to eat a hot lunch with us. Breakfast is available to all students at $1.25. Lunch will be $2.00 for the 2018-19 school year. You may send money in if your child would like to buy additional items. The money should be sent to school in an envelope with your child’s name and the name of their teacher marked clearly. If you do not wish for extra items (ice cream, snacks, extra milk, etc.) to be charged to your child’s account, please notify the cafeteria manager, Mrs. Cindy Walton. Charges may be made to a child’s account in emergency situations only. The cafeteria manager will send charge notes home on Thursday with Weekly Reports.
In order to maintain a safe and enjoyable cafeteria, the following guidelines apply to all students:
- Students will quietly stand in the lunch line.
- Students will keep their hands, feet and objects to themselves.
- Students will walk in the cafeteria and use quiet voices.
- Students will raise their hands to get help.
- Everyone will treat others with dignity and respect.
Students should sit down as the assistants give them directions. Fill one side of the table and then the other. Students may talk quietly while they eat unless directed to do otherwise by an adult. If a student needs something, the assistant will come to them. Students should get everything they need as they come through the lunch line. If a child forgets something, they should raise their hand and a supervisor will assist them.
Visitors at Lunch: Parents and/or visitors with parent permission may eat lunch with the students. However, in order for our cafeteria staff to prepare for your visit, please notify your child’s teacher or the cafeteria on the morning you plan to eat with us. When visiting for lunch, parents will sign in at the office and wait in the rotunda until their child comes to get them. Adult meals may not be deducted from your child’s account. COMMERCIAL RESTAURANT FOOD OR CARBONATED BEVERAGES ARE NOT ALLOWED IN THE CAFETERIA. Visitors must check in at the office, obtain a visitor badge, and wait in the lobby until your child’s class reaches the cafeteria. When a student has an adult visitor, he/she may invite one friend to join them for lunch.
Why does a student need to take certain foods when going through the lunch line?
Tullahoma City Schools participate in the National School Lunch and Breakfast Programs and receive some reimbursement for the meals served. According to the Federal Guidelines, a school lunch must offer 5 meal components: 1 serving of 2 ounces of meat or meat alternate, 1 bread serving, 2 different servings of fruits and/or vegetables (1/2 cup), and 1 cup of milk. For a plate to count as a meal, the student must take at least three different food items of the required components and may take four or five. A double serving of one of the items may not count toward meeting the meal requirement. When a student does not take three, four, or five of the meal component items, in the required amount, the foods must be priced individually. Ala Carte pricing is more expensive, so we encourage selecting the full meal. When a student chooses to take more than the permitted serving size, the student must be charged for the extra items. The National School Breakfast Program requirements are similar to those of the Lunch Program. However, only four components must be offered and three must be chosen for the plate to be a reimbursable meal. The serving size for breakfast for the meat or meal alternate is one ounce.
A broad, well-rounded education is offered to each student beginning with sound instruction in the basic skills of reading, handwriting, language, and mathematics. The student’s knowledge is expanded through instruction in science, social studies, health, music, art, physical skills, use of the library and computers. The Tennessee Department of Education curriculum standards provide the framework for our classroom instruction. These standards may be viewed at www.tncore.org
Special services are offered to our students through the resource, speech, and language development programs.
Students have a better self-concept if they come to school dressed in clean and comfortable clothes. Student attire should not be a distraction in the classroom. Children are expected to wear tennis/athletic shoes for safety reasons (no cleats). Flip flops are not safe shoes to wear to school. Some of the items we DO NOT ALLOW students to wear are:
- Baggy pants
- Tight fitting or oversized clothing
- Bare midriffs, halters, strapless or spaghetti strap tops
- Any item that advertises drugs, alcohol, or tobacco
- Any item that has obscene or inappropriate slogans
- Shorts or skirts that are too short
- Hair dye that is a distraction
- Face paint
Teachers will determine the appropriateness of the student’s attire and conference with the student. Parents may be called if necessary to bring a change of clothes.
EARLY RELEASE FROM SCHOOL
Please schedule all dental or medical appointments after school if at all possible. Requests for early dismissal for dental or medical appointments will require a note or phone call from a parent or guardian to the office. For your child’s protection, we require that you sign your child out in the office and wait for them there. Teachers will not release a student from their room unless instructed to do so by the office. Your child should also check in at the office upon returning to school, if it is on the same day. If someone other than a parent or guardian picks up the student for an appointment, that person must be listed on the “release” form, or a note from the parent/guardian giving us permission to release the student to that person is required.
HEALTH AND MEDICATION
School Board Policy expressly states that school personnel cannot dispense medications to students unless it is a long-term requirement and unless all forms from the doctor are completed and on file at the school. This includes all types of medications including Aspirin and Tylenol. Medications must be brought to the school office by the parent or guardian in the original container.
Tullahoma City Schools presently employs three full time registered nurses. Every endeavor is made to assist all schools in pertinent health concerns.
The policy of Tullahoma Schools is to exclude students with lice/dark nits since pediculosis is a communicable disorder. When a student is found to have lice/dark nits at school, the parent is notified that the student must be removed from school. The parent will be offered a lice treatment of Nix to be used for the child. Once treated, the child may return to school with the parent. The parent should remain at the school until the child has been checked to confirm the absence of lice/dark nits prior to returning to the classroom. Parents are strongly encouraged to inspect the child’s hair daily and to remove ALL nits from the hair. Excused absences for pediculosis will be considered on a case by case basis
Homework is expected to be designed to improve learning, to aid in the mastery of skills, to stimulate interest on the part of the student, and to function as a viable extension of class work. The information for any homework assignment should be clear and specific so that the student can complete the assignment. Homework should not require the use of reference materials not readily available in most homes, school libraries or the public library. Homework should require the use of those materials only when the student has had instruction in such use.
Teachers post homework assignments daily on the classroom websites.
The United States Department of Education recommends the following guidelines for the amount of time students should spend on homework each night:
- Grade 1 – 10-20 minutes
- Grade 2 – 20-30 minutes
- Grade 3 – 30-40 minutes
- Grade 4 – 40-50 minutes
- Grade 5 – 50-60 minutes
The state laws and the Department of Public Health’s guidelines require that all students be properly immunized, or exempted as allowed by medical or religious reasons before entering school. The schools are required to collect this immunization record from the parent on the form required by the Department of Health and to keep this information on file in the school. Failure to properly immunize your child or to provide the required documentation may result in your child’s dismissal from school.
Each child is expected to furnish the necessary supplies according to their grade level supply lists.
A fee established by the Board of Education for instructional supplies is collected from each child at the beginning of the school year. This money is used to buy consumable materials to be used in the process of your child’s education.
According to Tennessee Code Annotated, no fee may be required of a child who qualifies for free or reduced lunch, if the family requests that fees be waived.
LOST AND FOUND
Please mark all clothing (coats, gloves, etc.) with your child’s name. Each year, we have several articles of nice clothing lost or left at school. Items are kept for a period of time at the school and periodically displayed for students and parents to see. Unclaimed items will eventually be donated to charity.
Parties are limited to a party at Christmas, Valentine’s Day, and a treat for Halloween. Parents are encouraged to recognize birthdays outside of school. However, a small treat (cupcakes or cookies) may be sent to school for a Wow Wednesday snack. The classroom teacher will schedule Wednesday birthday treats. The teacher will choose the best time for distribution of the treats. Please do not send flowers or balloons to students at school. Please do not distribute party invitations at school unless every child in the classroom is invited.
Whenever students are on the playground, the following rules apply:
- Slides: Down only, one at a time, in a seated position
- Swings: One person at a time in a seated position. Swing back and forth only, and stop swing completely before leaving.
Playground Balls: The teacher will supervise four-square, kickball, volleyball, soccer, and basketball games.
Please emphasize courtesy, consideration, and respect for others. Fighting is never tolerated.
The Tullahoma City Schools preschool child-find program offers free screening for all preschool children living within the city limits of Tullahoma. Any child, age 3-5 years old, is eligible for screening. If you are concerned about your child’s hearing, vision, speech, language, motor, or cognitive development, please contact Alice Johnson, at 454-2639, for further information or to schedule an appointment.
POSITIVE LION AND BEHAVIOR POLICY
We believe that all students can behave appropriately while at school and emphasize a positive behavior plan. We will not allow any student to stop a teacher from teaching and/or any student from learning.
General Behavior Policy:
- Show respect for all adults, fellow students, the building and its contents.
- Walk silently and use appropriate voices while inside the school building.
- Bring homework and necessary supplies to school.
- Wear appropriate school clothing.
- Fights, bullying, or threats will not be tolerated.
The following are general classroom rules, rewards, and consequences.
- Follow all directions the first time given.
- Keep hands, feet, and other objects to yourself.
- Raise your hand and get permission to speak.
- Use acceptable school language and actions.
- Stay on task.
- Name = warning
- Lose L= walk on track extra 5 minutes
- Lose I = walk on track extra 15 minutes
- Lose O = isolation, teacher call parents
- Lose N =Wed. detention, time determined by teacher; teacher notify parent
If a student reaches step 4 again within the same week, step 5 will be a referral to the principal. The principal will work with a teacher if necessary to develop a plan of action for repeat offenders.
Severe Clause = Principal referral; bypass regular consequences (i.e. threat or fight). A threat made by a student is considered a severe consequence.
Positive Recognition: At Robert E. Lee, we encourage positive behavior and actions. Positive recognition will encourage students to use appropriate behavior, increase student self-esteem, and provide a safe and productive environment. Deserving students will receive from their teacher and/or principal praise, awards, special day activities and positive phone calls or notes to parents. Good behavior will be rewarded with gold slips that will be placed in a box in the office. Each classroom teacher will recognize students who deserve recognition for following rules during Wow Wednesday each week at 12:30. Each Friday afternoon, a “gold-slip” drawing will be held with prizes and treats awarded.
Principal’s Discipline Plan: When a child is sent to the principal for disciplinary consequences, it is regarded as a serious matter. The principal will keep a copy of the student’s referral form and send a copy home to parents. The following consequences will apply:
1st Referral: One, 30 minute detention (7:15 a.m.); parent notification; guidance notification
- Parents will be sent a copy of the Principal’s Plan to sign.
2nd Referral: Two, 30 minute detentions; parent notification; guidance notification
- The teacher and school counselor will develop a Behavior Plan. At this point, a conference will be held involving all teachers working with the student and principal or guidance counselor. If the student has an IEP or 504 plan, a follow-up meeting may be convened.
3rd Referral: One- half day in-school suspension; parent notification
4th Referral: In school suspension (number of days to be determined by principal); parent notification; guidance notification.
5th Referral: Out-of-school suspension (number of days to be determined by principal); guidance notification; parent sign-in on return to school.
It is our hope that the home and the school work together for the child's education. However:
- If a student refuses to accept a punishment or if a parent refuses to accept the consequences noted above, then the student will be suspended.
- In cases of extreme misbehavior, steps may be skipped resuming in an automatic Principal’s Referral. Parents may be called immediately to pick up their child for the remainder of the day or may be suspended from school the following day(s).
- Art: Robert E. Lee students will participate in art every other week. Students will be exposed to several art techniques, artists, and art periods. Artwork will be displayed throughout the year; and in our Fall and Spring Art Show. Students in 3rd and 5th grades will have the opportunity to participate in Art Club.
- C.E.O.: Tullahoma City Schools and the local business community enjoy a voluntary partnership-in-education called Creating Educational Opportunities, or C.E.O. The purpose of this partnership is to foster concern for, enrich education, and create a better-educated work force. Our current partners are: Downtown Lion’s Club, Excel Eye Care, Tennova Healthcare-Harton, Jacobs Technology, Kazoo Pediatrics, Morning Pointe, Mortgage Connection, Traders National Bank, and Wild About Smiles as well as system wide partners Chick-fil-A and Tullahoma Bowling Lanes
- Guidance: A school counselor provides services to students through classroom instruction, small group sessions, and individual sessions. The counselor is available to consult with parents as necessary.
- Kool Kids: Parents who work may need the services of the Tullahoma Kool Kids program, which provides quality child care both before and after school. Please contact Jamie Shasteen at 454-2593 for further information.
- Library/Media Center: The library has a wide variety of books for pleasure reading as well as for research purposes. The library supports the Accelerated Reading program by providing books in each of the reading levels. The children are provided library instruction on a scheduled basis and at other times as needed. The children may check out books for a period of one week; however, there are times allotted each day for extra checkout. A book that is lost or severely damaged must be paid for. Fees are not charged for overdue books, but the books have to be returned before a student receives his/her report card. Computers are available in the media center for individual student and classroom research, Accelerated Reader, and other online activities.
- Music: At Robert E. Lee we believe active involvement in singing, playing, and creating music benefits our students. We offer choir for 4th and 5th grade and both 4th and 5th grade students participate in recorder instruction. Students participate in school programs throughout the year including C.E.O. and P.T.O. programs. Our curriculum is based on Tennessee music standards.
- Physical Education: Students at Robert E. Lee participate in physical education class each week. The program presents many physical activities that are designed to meet the developmental age of the child. Each student is encouraged to try new experiences in order to develop skills, gain knowledge of games, and to have a better understanding of fair play. This program is reinforced with outside play on the other days of the week.
- Leo Lab: Each classroom has an assigned time period to use the science lab. We are excited this year to offer Science, Technology Engineering, and Math (STEM) activities that relate to the grade level curriculum as well as careers.
Four times during the year, each child will receive a report card to advise parents of student achievement. The grades on the report card are based upon the child’s performance at his/her instructional level.
- /- Introduced
- X- Mastery
Grades 1 & 2
- The report card of each child will be marked by a check in a block labeled as:
- EM: Exemplary/Mastery = 93-100%
- PC: Proficient/Consistent = 85- 92%
- NC: Not Consistent/Still Needs Practice = 75 -84%
- EGD: Experiencing Great Difficulty = 0-69%
- The report card of each child will be marked by a check in a block labeled as:
Grades 3, 4, & 5
- A = 93 - 100%
- B = 85 - 92%
- C = 75 - 84%
- D = 70 - 74%
- F = 0 - 69%
An indication of grade level will also be marked in Reading and Math for Grades 1-5.
Work and behavior habits:
- S - Indicates performance is satisfactory
- N - Needs improvement
Grades 1 - 5
- ___ No mark indicates performance is satisfactory.
- X - Denotes student needs to improve
- Art, Music, Library, Physical Education, Resource, Language and Speech Therapy, and Title 1
- Students will receive the following based upon the student’s effort, behavior, and participation.
- S - Satisfactory
- N - Needs improvement
- U – Unsatisfactory
- Students will receive the following based upon the student’s effort, behavior, and participation.
The safety manual at Robert E. Lee contains procedures, plans, and personnel responsible to insure the safety of all students and staff during an emergency. Drills are practiced regularly during the year. Directions for exiting the school building are posted in each classroom. Students are expected to exit the building in a safe and orderly manner during all drills.
SCHOOL MESSENGER CALL SYSTEM
Robert E. Lee has a calling system that notifies parents and guardians of up-coming events, school closings, and emergency information. This system automatically calls the phone numbers that you give the school. Please be sure that you keep the school updated with current phone numbers, so that you can receive this information. If you would like to receive our weekly school e-newsletter, you may email Sherry Hensley at firstname.lastname@example.org.
All visitors are required to sign in at the office and receive a visitor badge. Please contact your child’s teacher for permission prior to visiting the classroom. Special invitations will be extended to parents on certain occasions for programs and assemblies. In order to foster independence and responsibility, students will walk unattended to their classrooms each morning.
STUDENT MEDIA ACCESS OPT-OUT INFORMATION
All student records are stored in the office. Access to any student’s record is limited to persons directly responsible for the child’s educational needs.
The United States Department of Education provides protection of student records under the Family Educational Rights and Privacy Act (FERPA).
Click Here to view these rights and access the opt-out form.
Click Here to view student privacy information including COPPA laws, HIPPA laws and TCS Board Policy - Media Access to Students.
STUDENTS ENTERING KINDERGARTEN
The parents of kindergarten students are required to produce prior to their child’s registration a current Immunization Record, a physical within the last twelve months, a Birth Certificate or other proof of birth, proof of residence, and a Social Security number. Newly enrolled kindergarten children must be five years old no later than August 15th of the current year.
MEDIA ACCESS TO STUDENTS
School administrators shall be authorized to grant permission and set parameters for media access to students in their respective schools. Media representatives shall be required to report to the administration for prior approval before accessing students involved in instructional programs and activities not attended by the general public. The media may interview and photograph students involved in instructional programs and school activities including athletic events, but such media access shall not be unduly disruptive.
Each year parents/guardians shall be given the option to withhold permission for public news media interviews or photographs of their child at school.
Specific parental/guardian permission must be obtained if the story or photograph covers topics of a sensitive nature.
If any student is to be filmed or videotaped and will be identified or a primary subject of the filming or videotaping, prior written consent/release/waiver shall be obtained from the student's parent/guardian.
District employees may release student information to the media only in accordance with applicable provisions of the education records law and Board policies governing directory information and personally identifiable information.
Parents shall be advised of this policy at the time of the student's registration and each fall in the student/parent handbook.
The Internet Safety Policy is available at: www.tcsedu.net under Board Documents.
Permission must be obtained for student use of the phone during the school day. Messages to students should be limited to emergency situations. Please inform your child of after school arrangements prior to school arrival. The secretary will make every effort to deliver these messages if time permits.
A variety of books, materials and equipment will be used by teachers to present and support an appropriate instructional program for their students. Tennessee and Tullahoma City Schools join together to furnish textbooks for student use. Parents are responsible to pay the cost of lost or damaged books. State law provides that report cards can be held or grades lowered until the cost of the damaged or lost books is paid.
We strive to communicate regularly with parents. Robert E. Lee students receive weekly progress reports each Thursday. Please look for these reports, as they will keep you informed on how your child is performing in school. This provides vital communication between home and school. Please do your part by reading the report, signing it and returning it to school. Parents should also check agenda books daily for timely feedback from your child’s teacher.